Book The Breezeway

Deposit and balance

Your 25% deposit is based on your agreed advance booking charges, including applicable tax and mandatory charges. It counts toward your booking price and is nonrefundable if you cancel, subject to the agreement and applicable law. The remaining 75% is due 35 calendar days before your event. Bookings accepted 35 days or fewer before the event require full advance payment to confirm. Organizer paid drinks are billed separately at the end of the event.

Missed balance deadline

If we do not receive your full balance by the deadline in your agreement, your booking automatically cancels and we may release the date. We keep only the deposit and refund any additional advance payments within 21 calendar days of cancellation, or sooner if required by law. You do not owe the unpaid balance for that date.

Cancellation charges

Email cancellations to breezewaybookings@munsu.ca. We calculate the charge based on when we receive your email and the agreed event start time, using Newfoundland Time.

• More than 30 days before the event: 25%

• More than 14 days and up to 30 days before: 50%

• More than 7 days and up to 14 days before: 75%

• 7 days or fewer before, including failure to attend: 100%

These percentages apply to your advance booking price and include the deposit. Event day drinks and gratuity for food or drinks that were not supplied are excluded. If you paid more than the applicable charge, we will refund the difference within 21 calendar days of cancellation or of a later credit becoming due, or sooner if required by law.

Date changes

Date changes follow the cancellation terms unless Breezeway management approves a written transfer.

If Breezeway cancels or interrupts your booking

If we cannot provide all or part of your booking for reasons unrelated to a breach of your agreement, we will let you know promptly and refund the affected payments, including the related deposit, within 21 calendar days of cancellation or interruption, or sooner if required by law. We can arrange a replacement date by mutual written agreement. Customer breaches are handled under the agreement.

Published rental rates cover 1 approved event area. We assess additional areas individually and confirm the total in your itemized quote. Your quote identifies the approved areas and lists staffing, equipment, and other services separately. Requesting bar service or coat check does not reserve an additional area.

The Breezeway has an open layout. Exclusive use applies only to areas expressly identified as exclusive in your booking details or quote.

Basic audiovisual (AV) package

Basic AV costs $15 per hour for all groups, with no cap. It includes projector access, 1 wired microphone, equipment connection, and initial setup assistance. Basic AV is required for all microphone bookings, even if you do not need the projector. Ongoing technical support is quoted separately.

• Extra wired microphones: $10 each per event.

• Wireless package: $30 per event for up to 2 wireless microphones. The fee is the same whether you use 1 or both. The wired microphone included in Basic AV remains available.

Equipment is subject to availability. Applicable taxes are extra.

Additional services

We quote staffing, coat check, cleaning, equipment, and technical support based on your event requirements.

Pool and darts

Pool tables, dartboards, and related equipment depend on availability and working condition. If a booked item becomes unavailable, we will let you know promptly and make reasonable efforts to provide a suitable replacement. If we cannot provide one, we will refund the fee paid for that equipment. If the issue prevents us from providing other booked services, the agreement explains how those services are handled.

Gratuity

An 18% gratuity applies to organizer paid food and drinks at ticketed or private events with more than 25 actual attendees. Individual guest purchases are exempt. Gratuity does not apply to room rental, staffing, AV, equipment, or cleaning.

Outside food and catering

Outside food and catering are welcome. Before a food vendor enters the venue, we need a copy of their appropriate Service NL food handling license. Food truck vendors must also obtain approval from Memorial University. The Breezeway has no kitchen. Customers arrange and pay outside providers directly, and their access and activities require Breezeway approval.

Drinks and bar tabs

Guests may buy their own drinks, or you may arrange to cover drinks for your event. Drinks cannot be prepaid. The actual bill, including applicable tax and gratuity, is due in full at the end of the event before departure. For drink tickets, we charge only for drinks supplied when tickets are redeemed.

Before service, we agree in writing on eligible drinks, a spending limit that includes tax and applicable gratuity, and a main event contact who will be present. Only that contact may authorize an increase on your behalf, with our written approval. Once the approved limit is reached, guests can buy their own drinks. The customer remains responsible for the bill even if someone else is named to pay it.

Outside beverage sales

Outside parties may not sell alcohol. Other beverage sales require Breezeway approval and must follow applicable law and license conditions.

Damage and cleaning

We do not require a routine damage deposit. If your group or providers cause damage or exceptional cleaning is needed because of their actions, we will provide supporting evidence and an itemized invoice for reasonable costs. Normal wear and venue faults are excluded. Undisputed amounts are due within 21 calendar days of the invoice date. You can email us to dispute a charge, and management will respond in writing.

Changes and additions

Changes to attendance, times, layout, or services require written agreement with Breezeway. Additional services must be paid for before they are provided, except drinks billed and settled at the end of the event. Extra time requires approval and is charged only at the rates and billing increments agreed in your quote or a written amendment. Reductions do not automatically reduce the agreed price or an applicable cancellation charge.

For bookings covering multiple dates, your quote lists each date’s price and payment deadline. The agreement’s cancellation terms apply separately to each date.