Book The Breezeway
Tell us about your event using the request form below. Our team will review availability, discuss your requirements, and prepare an itemized quote.
Submitting a request does not reserve the venue. Free small group reservations require written approval from Breezeway management. Paid bookings are confirmed after the agreement is signed, the required payment is verified, and you receive written confirmation.
For booking inquiries, contact breezewaybookings@munsu.ca.
How paid bookings work
Send your request. Share your event details using the form.
Confirm your booking. Review your quote, sign the agreement, and pay the nonrefundable 25% deposit.
Pay the balance. The remaining payment is due 35 days before your event. Bookings accepted within 35 days require full payment to confirm.
Finalize your event. Confirm the arrangements with your booking manager. Any additions require approval and advance payment.
For paid bookings, a signed agreement and verified payment are required before we send written confirmation. The nonrefundable deposit is 25% of your total booking price, with the remaining 75% due 35 days before your event. Bookings accepted within 35 days require full payment to confirm.
Rental rates
A 2 hour minimum applies to paid rentals. Published rates cover one approved space only and are before applicable tax.
The Breezeway is a large, open concept venue with several areas available to reserve. Booking additional areas may increase your rental charge. We assess your requested spaces and event requirements individually and confirm the price in your itemized quote.
Reserving an area does not automatically provide exclusive use of the entire venue. Staffing and audio visual (AV) services are charged separately when required.
Business bookings
Summer & Spring
$150 per hour
Fall and winter
$200 per hour
Community and private bookings
Monday and Tuesday
$100 per hour
Wednesday through Sunday
$125 per hour
For MUNSU affiliates, nonprofits, unions, guilds, individuals, and private celebrations.
Student bookings
Monday through Wednesday
$50 per hour
Thursday through Sunday
$75 per hour
Available to individual students, clubs, and societies.
Seasonal pricing follows Memorial University’s academic calendar. Your quote confirms the applicable rate for your event date.
Small group reservations
Groups of up to 30 people may request a reservation with no room rental charge during regular business hours, provided:
The Breezeway remains open to the public.
The gathering does not interfere with normal operations or require additional staffing.
The event concludes within regular business hours.
Reservations are subject to availability and approval by Breezeway management. Food, drinks, and any separately requested services are not included.
If your event does not meet these conditions, we will assess your requirements and provide a quote for a paid booking.
Get an itemized quote
Tell us about your event by submitting the form below. We will assess your requirements and provide a quote showing room rental, staffing, equipment, applicable gratuity, and taxes.
Submitting a request does not confirm a booking.
Booking information
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The following payment and cancellation terms apply to paid bookings.
Deposit and balance
A nonrefundable deposit of 25% of the total agreed invoice, including applicable tax and mandatory charges, is required to confirm your booking. It counts toward your booking price.
The remaining 75% is due 35 days before your event. Bookings accepted within 35 days require full payment to confirm.
Late payment
If your balance is overdue, we send a written final notice allowing 48 hours to pay. If payment remains outstanding, your booking is canceled in writing and the date is released.
Cancellation charges
Separately refundable unused prepaid bar funds are excluded from cancellation charges and reconciled separately. Gratuity is not charged on food or drinks that are not supplied.
The following percentages of the total agreed booking price are retained:
More than 30 days before: 25% retained
More than 14 days, up to 30 days before: 50% retained
More than 7 days, up to 14 days before: 75% retained
7 days or less before, including failure to attend: 100% retained
These percentages include your deposit.
Any payment above the applicable cancellation charge is refunded.
Send cancellation requests to breezewaybookings@munsu.ca. Notice takes effect when received. Your agreement lists the exact cutoff dates and times in Newfoundland Time.
Date changes
Date changes follow the cancellation policy unless Breezeway management approves a written transfer.
If Breezeway cancels
If Breezeway cannot provide the venue, payments for the affected event, including the deposit, are refunded, with rescheduling offered by agreement.
Customer breaches are handled separately under the agreement.
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Published rental rates cover one approved event area. Additional areas are assessed individually, and the total rental charge is confirmed in your quote.
Your itemized quote identifies the areas reserved for your event and lists staffing, equipment, and other services separately. Requesting a service, such as bar service or coat check, does not automatically reserve an additional area.
The Breezeway has an open concept layout. Reserved areas are not separate enclosed rooms. Exclusive use applies only to the areas expressly confirmed in your quote.
Basic audio video (AV) package
Basic AV package includes projector access, 1 microphone, equipment connection, and initial setup assistance. A dedicated technician is not included.
Basic AV costs $15 per hour for all groups, with no cap. Additional microphones cost $10 each per event, subject to availability. Applicable taxes are extra.
Additional services
Staffing, coat check, cleaning, and other equipment or technical support are quoted according to your event requirements. Customers arrange and pay outside providers directly.
Gratuity
For ticketed and private events with more than 25 guests, an 18% mandatory gratuity applies to food and drink purchases paid for by the organizer.
There is no mandatory gratuity when guests buy their own food or drinks. Gratuity does not apply to room rental, staffing, AV, equipment, or cleaning.
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Outside food and catering
Outside catering and food from outside vendors are welcome. The provider must hold the appropriate food handling license from Service NL. We require a copy of the license before allowing the vendor onto the premises.
Breezeway has no kitchen. Customers arrange and pay outside providers directly.
Drinks and bar tabs
Guests can purchase their own drinks, or the organizer can arrange a prepaid bar tab with an agreed spending limit.
Once that limit is reached, guests pay for their own drinks unless the organizer adds funds in advance. Any unused prepaid bar funds are refunded after the final charges are confirmed.
Outside beverage service
Outside providers may not supply alcohol or sell beverages without express venue authorization consistent with licensing requirements.
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Damage and cleaning
We do not collect a damage deposit. Customers are responsible for documented damage caused by their group and exceptional cleaning beyond the agreed service. Normal wear is excluded.
We provide supporting evidence and an itemized charge before requesting payment. Any disputed charge is reviewed by management.
Changes and additions
Changes require written approval from Breezeway management. Additional services must be priced, accepted, and paid for before they are provided.
Reducing services does not automatically reduce an applicable cancellation charge.
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For bookings covering multiple dates, your agreement lists each event and its allocated price and deposit. Each event has its own payment deadline and cancellation cutoffs. Canceling one date does not automatically cancel the others.