BYLAWS & POLICY
Our Governing Documents
The Constitution, By-laws and Policies are the governing documents of the students’ union. The by-laws outline the structures which govern the students’ union while the policies outline the day-to-day operations of the students’ union. The by-laws and policies can be amended by a vote of the Board of Directors.
MUNSU Board of Directors Meeting Minutes
The MUNSU Board of Directors meets bi-weekly during the Fall and Winter semesters, as well as monthly during the Spring/ Summer semesters. All MUNSU members are welcome to join these meetings as guests and observers.
2025 - 2026 Board of Directors Meeting Minutes
2024 - 2025 Board of Directors Meeting Minutes [Board Secretary]
2024 - 2025 Board of Directors Meeting Minutes [Executive Directors]
Bylaws & Policies Under Review
MUNSU adopts policies on a range of issues that affect students in their daily lives, but also issues that are of regional and global in scope. These range from issues like the cost of education, to environmental sustainability, to removing barriers impacting students’ identities (gender, sexuality, religion, etc), to broader global issues.
These policies are adopted through a range of mechanisms. Some policies are adopted at our national level through the Canadian Federation of Students. Other policies are adopted our Board of Directors or by means of referendum of our entire membership. It is the role of the Executive Committee and other standing committees of the Union to interpret policies or develop stances in response to urgent developments.
The MUNSU Policy and Bylaw Review Committee also meets regularly and recommends to the MUNSU Board of Directors policies and bylaws that should be updated or adopted. MUNSU endeavours to ensure widespread consultation among its membership in reviewing, adopting or amending policies.
In order to ensure it is able to adequately focus attention on the policies under review, the number of policies which can be under review at any one time are restricted to a total of three:
New policies to be adopted;
Existing policies to be amended or revised; and
Outdated policies to be archived or removed
The latter refers to policies which no longer serve an effective purpose or whose existence has been rendered redundant in response to legal/legislative changes.
You are encouraged to share any feedback on them by emailing our BoD Secretary at resource@munsu.ca
Proposed Policy Amendments
There are currently no MUNSU Policies under review.
Proposed ByLaw Amendments
Motion #1: On the Approval of Conferences
Bylaw amendment, as proposed by the MUNSU Policy Committee at the December 2, 2025 meeting of the MUNSU Board of Directors:
WHEREAS, Executive attending conferences has been a topic of debate in previous meetings of the Board of Directors;
WHEREAS, it was discussed for there to be more oversight on attending conferences;
WHEREAS, MUNSU is currently in a precarious economic situation, justifying more oversight on financial decisions in general;
BE IT RESOLVED, that SECTION 8: Board of Directors Membership and Responsibilities in the MUNSU Bylaws add an additional clause under “4. All Executive Directors shall” which states:
n. Be given ⅔ majority permission from the Board of Directors to attend any conference that is not already outlined in the MUNSU bylaws. Before it is brought to a vote, Executive should make the case for why attendance is relevant to their portfolio, as well as present a rough cost analysis that includes expenses related to attendance, accommodation, travel, and food.
Motion #2 On the Restructuring of the Women’s Committee & International Students’ Committee
Bylaw amendment, as proposed by the MUNSU Policy Committee at the December 2, 2025 meeting of the MUNSU Board of Directors:
WHEREAS, community members expressed the limited scope of the Women’s Committee in tackling barriers;
WHEREAS, the task of International Students’ Committee & Women’s Committee have been found to be aligned;
WHEREAS, MUNSU services a wide range of equity groups;
BE IT RESOLVED; The Women’s Committee & International Students’ Committee be dissolved and replaced with the International Students’ & Inclusion Committee, the scope of which will be expanded to serve all equity deserving groups;
BE IT FURTHER RESOLVED; Section 10(C)(g) of the MUNSU bylaws be amended to read as follows:
International Students’ & Inclusion Committee (Co-Chairs: two Board members who identify with an equity group). The International Students’ & Inclusion Committee shall meet according to the schedule determined by the Committee and be responsible for:
i. Identifying barriers to equity groups’ full participation in university life, developing strategies to address these barriers, and advancing equity in the University community
ii. Organize cultural, social, and informational events serving equity groups
iii. Membership shall be open to all members of the Students’ Union self-identifying with an equity group.
BE IT FURTHER RESOLVED; Section 8(B)(5)(h) be amended to read as follows:
h. Work with the International Students’ & Inclusion Committee to develop initiatives to eliminate sexual harassment and improve the environment for women on campus and in the wider community;